IT is Everywhere: Essential IT Skills for Every Job

Information technology is the foundation of any company’s record keeping, networking and client/company relationship. Office based administration roles require a proficient knowledge of IT in many areas and with IT now part of the standard curriculum, most graduating students have a knowledge of IT programmes.

With more software being developed and IT systems being updated on a regular basis, key skills are needed and more than the basics are required to secure an office administration role.

•Basic computer and keyboard skills

The basics are what provide the foundation to grow from and the basic knowledge of how a computer works and the keyboard and mouse skills are important. All keyboards have the QWERTY layout and this comes from typewriter days. This basic keyboard knowledge is needed for all office jobs. Basic computer skills include knowing the desktop, where email is located and file locations.

•MS Office Applications

Microsoft Office Applications are used by over a billion people worldwide, so the chances are high that in any office you apply to work in, this system will be used. Composed of Word, Excel, Powerpoint, Access and Outlook, it is of high importance that key skills in these applications are achieved before applying for an office role. With Word,usually used for letters, it is important to know how to insert tables, bullet points and formatting. Excel is used for accounting procedures and is a large programme involving the developing formulas for accounting purposes and many offices use this programme as a database of clients. Knowledge of excel is an attractive prospect for office managers and in being a whizz at this application will certainly earn your place in an office. Powerpoint is used for slideshows and features graphics and text to present to clients or for training purposes throughout the company. Outlook is a personal communication application that will manage all contact information, a diary and email with folders that can be set up for each individual. Most email systems are used on Outlook and skills are needed to utilise this application.

Microsoft access is used for database content and requires good skills to operate. Publishing is used for the design of leaflets and brochures, often used in offices to promote services, always worthwhile to have skills in these applications.

Office roles are no longer seen as simply being a secretary and the ability to type at a certain speed, while touch typing is still a key skill, many more skills are needed to be able to succeed in securing an office position. With more customer service roles being available, office skills with written and verbal skills are needed due to the nature of the business. If companies have a bespoke system that you are not familiar with, the key skills in basic office administration will suffice while you find your way around the company’s system.

Excellent communication skills are the key to any office role both written and verbal and expect to have plenty of telephone contact with clients, so verbal communication is just as important as computer skills. However, if IT really does interest you, why not look out for IT technician jobs to begin a career in IT.

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How to Recover Deleted Files

Businesses of both small and large scales store a large amount of information on their computers, including client or patient information, contact lists, payroll date, email correspondence, spreadsheets, and various data pertaining to certain jobs or projects. The loss of these files can be disastrous for the company and can incur thousands of dollars in cost as their employees work around the clock to gather the information loss as it is vital for the business’s day-to-day functionality.

data recovery

We define data recovery as the process of reviving data that has been lost due to physical damages like hard drive head crash, scratched, water-damaged or broken disks and tapes and defective mechanism. Free data recovery refers to freeware or free software applications or utilities that anybody can download from the Internet for personal use.

Aside from physical causes, date could get lost when the file system is formatted; when the operating system running the machine is reinstalled; when files get deleted accidentally; when there is a virus attack; and when the system gets corrupted. These damages can happen to anyone and any computer anytime.

Most specialist would say that the best free data recovery system is to be proactive in file management. There should always be a back up system especially for very important data. The back up will definitely make things easier and less frustrating if something unfortunate happens.

It’s a good thing that there are ways to recover your lost or damaged files. In the event that the data loss has a large impact on your business or it’s a matter of national security or something, the wisest move is to go straight to the data recovery companies who have experts that can work on your problem.

A example of date recovery software you can use to help you out in such situations is the EaseUS Data Recovery Wizard Free. It has the following features:

 

data recovery wizard

Clear and Successful

Make you clear about all recoverable data by preview before recovery and get lost files back fast with remarkable recovery quality. 

Flexible and Time-Saving

Impost or export scanning results whenever necessary. Just import your saved scanning result and resume recovery without rescanning.

Efficient and Exact

Basic “quick scan” and further “deep scan” track down all lost or deleted documents, photos and media files thoroughly.

In any case, if you think you know what you’re doing and you have a technical background in computers and storage devices, then there are two options for you: purchase a data recovery software package or download a free data recovery utility online.

Obviously, there is a huge difference on the cost for each of these two. Software packages could be expensive however, they could really offer a lot to used. The freeware mostly downloadable on the Internet entails no cost although some authors ask for donations for their efforts to keep on going.

Now, let’s say you accidentally formatted your drive and you have no back p. The file recovery software can help you recover them however, you have to bear in mind a few things:

Stand up and leave that computer which uses the drive that needs the recovery system. You can’t afford disk-swap activities that could damage the data even more.

Never install or download the free data recovery software from the same machine you want to recover data from. Go to another computer and save the program on a flash drive and run it directly from there.

Never saved the recovered files on the same hard drive you recovered them from.

On the off chance that the machine is making strange noises or is returning error messages, stop the installation. This could be a sign of hardware malfunction.

Follow the tips if you’re planning to download free recovery software to address your data loss predicament. Remember to be cautious when getting free data recovery software to avoid getting any more problems.

Be warned also about these websites that claim to give file recovery software, some could be deceiving. A example of real and genuine website that can offer you file date recovery software is http://www.easeus.com/daterecoverywizard/free-data-recovery-software.htm.

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Tools For Keeping Track of Work Hours

How can the bosses know the log timing of remote work forces, their tasks, emails, office document image and more? Here are the tools that can help you to track your work forces spending time working and not wasting.

The time management tools automatically track all task requests, meeting requests, emails from specific contacts or all of them. It also helps to enable tracking on office documents to get a log of every time your workforce work on excel, word, and or PowerPoint documents with the time and names of the docs.

No need to worry to track the time your employees spend on their projects. Easily view the log in the timeline to track hours on projects for relative time sheet. This built-in tool helps make your time work for you. You can easily categorize journal entries and the features recorded in the address book.

Here’s the roundup of our tests of clock watching tools for all type of users:

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  • Effortless time tracking solution, available for the job performed in fragments, easy to sign up, add tasks and log hours
  • Simple and ease of use that improves employee productivity
  • Used on the website or downloaded to desktop or compatible with iPhone and Android phones
  • Pricing plan includes: $12 a month for five users and $39 a month for 20 users

Time Doctor

  • Simple way to track time with screenshot monitoring
  • Track time spent in meetings, working on breaks, get insights of your business
  • This software bills your clients accurately, improves profitability compatible with desktop, mobile and chrome app time tracking

Rescue time

  • Understand your daily time schedule, focused and be more productive
  • Securely runs in the background of computer and mobile device
  •  The tool gives an accurate picture, detailed reports and data based on the activit
  •  Set alerts, block distracting websites, time measurements and highlights of the day

Online Invoicing software

  • The online invoicing software like Invoicera can help you bill every minutes efficiently
  • The automated time tracking software takes away the worries and hassles of spreadsheets and billing disputes
  • Improve productivity with team time management
  • Transparent communication with clients and more

A tracker

  • Track time by just one touch
  • Create reports, view history, easy setup with advanced features
  • Minimal setup and more advanced features available

Eternity

  • Track time, track multiple hierarchical projects
  • Generate detailed reports, reports and charts, export data to excel and many more
  • Easily review and adjust log time

YaTimer:

  • Track tasks defined or arranged in groups by client or projects
  • Users can easily view the disproportional amount of billable time
  • Keep track of your time with a wide variety of timesheets

Time Planner

  • Generate powerful and updated reports powered by data driven business strategy
  • Track time, schedule more accurate projects to your workforce
  • Showcase the work team is doing
  • Invaluable tool that functions data, information and clear insight to tasks

Now Then

  • Accurately tracks the hours worked on your job, flat and simple way
  • Improve productivity with crisp, colorful, easy to identify misused item
  • Boost the productivity on scheduled basis

Conclusion:

What time tracking apps do you use? Like any other business software, timekeeping is the most important one. The tool is the solution to many business problems. Try out carefully the above tools and if they meet your needs for a month or two, roll the service out. Pick the one that you feel best.

Image source: Pexels

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How to Do Video Marketing for Small Businesses

You cannot get left behind by technology these days. Consumers are eager to get everything they need fast and in the most exciting way possible. It’s not enough anymore to simply have an online store and distribute your links to your target market or even to your affiliate marketers. You have to be more aggressive than that in getting your brand, products, and services noticed by the people you want to patronize your business. One of the more exciting ways through which you can promote your business is video marketing for small businesses. This is not a complicated thing to do. In fact, it can be done quite easily with tools that are already accessible to you.

video marketing

Get on the Social Networks

The first step to video marketing for small businesses is to get on the social networks. You need to have a social network account where you can “gather” your target market. This will be where the interaction happens. These interactions will open up a host of possibilities for you to get your customers hooked. You can also use the information you gather from your social network account to tailor fit your video to the preferences of your target market.

Produce High Quality Videos

You cannot have a boring video. If you are to be successful in using video marketing as a promotional tactic, you need to take the time to produce content with high quality. You should know what your target market wants and you should be able to present your products and services in a manner that is most appealing to them. Be cautious of overloading your video with information. The beauty of video marketing is that you can keep on coming up with new ones. You do not necessarily have to tackle everything in one video. In fact, having a video series of relevant and useful information could actually give your target a reason to keep you in mind.

Drum Up Interest

Once you have uploaded your video, you have to start sharing and getting your followers or friends to share it too. A well-crafted video will not be difficult to “sell” at all. When they are “affected” by what they see in your video, your audience will most likely think of other people in their own circles who will be interested in the same information. This broadens your target market instantly. Another great way to drum up interest in your video is to have a contest or a promo to involve your target market. It can be as simple as having the most number of shares or it could be something more personal such as creating a similar video containing their own experiences with your products and services. In this type of promotion, your video becomes a way to generate testimonials as well. All things considered, video marketing for small businesses is something that you cannot just overlook.

Image Credits:
Nongpimmy – FreeDigitalPhotos.net

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How Data and Tech are Transforming Small Businesses

Digitalization is changing the face of business for SME’s. And yes technology and data continually impact small business owners to operate their business processes. The new techniques prove to be a necessity for business growth in this new era. Trends are changing and so the businesses should uncover new ways to be successful. It is important that companies of all sizes adapt and cater to the transformation no matter what.

Digital transformation expands small and mid-sized companies. It empowers businesses to change the way to interact with suppliers and customers.

Do not consider the digital move to adopt on every need and trend, instead follow the approach that makes sense and add value to consumers.

The good news is that, for SMEs, the transformation is usually easier than for larger operations.

Main objectives:

• Identify and prioritize what needs to be changed or replaced
• Have the knowledge of the solutions that best fit your needs in the digital world
• Identify skill gaps and provide training to existing employees and stakeholders, or even secure new resources to    complement the new platforms and ways of working
• Plan and measure success
• Move quickly to stay competitive

Here are definite ways in which the technology is changing the nature of small and medium-sized companies:

Marketing has completely changed as customers look for different ways. Most companies find search engines, recommendations from friend’s exchanges and much more useful.

Companies are building powerful customer relationships as communications are shifting from email marketing to beyond.

New online tools have led to the efficient business owners and staff

Technology allows easy coordination with the flexibility and capability working closely together.

Outsourcing have made the companies to improve their businesses

In a rapidly changing world, come along with Invoicera to grow your business fast, build profits and improve communications.

Also the collected record of human behavior has transformed small business recently. To be truly effective, companies need to execute big data right away. Record the relevant behavior, which is to say; only sort of business relationships that appears long lasting.

Here are the ways how big data transform small business:

  • Expands customer intelligence
  • Improves operational efficiencies
  • Achieve new business processes
  • Big data and service go hand in hand

The issue isn’t to afford to implement big data but whether we can afford to do so!

Source: neat ( for infographic)

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