Investing in Communications Training for All Employees

In any organization, interpersonal communication skills are highly important thus, communications training is essential. Employees have to communicate with each other and with their bosses and subordinates in order to coordinate their activities and facilitate productivity. There are different ways through which people communicate. Synching the way your employees communicate is an initiative that you should invest in. The effect of enhanced communications within and across departments will be more than worth the small amount of money you would spend on running a communications program for your employees.

communications training
The following are some of the communications training programs you can offer as part of your developmental plans:

Business writing and communications

This is the very basic communications training that you should have. Your employees should be equipped with the skills to express themselves verbally or in written form using the proper business language and tone. These skills are particularly useful in interoffice communications which include emails, memos, and reports.

Effective presentation

Some employees will have to be asked to present their reports in front of a group of fellow employees, managers, or perhaps the company’s key decision makers. In such situations, they need the skills to impress their audience, to effectively get their point across, and to get the response that they want from their audience. All these start with planning the presentation itself, from making an outline of salient points and organizing information to lead to the desired conclusion to rehearsing the delivery of the presentation. Proper training will teach your employees the basic elements of an effective presentation as well as the different techniques they can use to convince their audience about what they are presenting.

Crisis communications and media relations

Employees should also undergo training to prepare them for crisis situations involving the media. In these situations, employees should always be ready to communicate the company’s stand on the issues at hand. They should also be alert and vigilant about any potentially damaging publicity in mainstream media as well as in emerging media like the internet and social networking sites. Media training is not confined to only negative publicity. Corporate spokespersons and perhaps even the department heads and executives should learn how to get the most favorable response from the media during product launches and promotional events too. With the right media handling skills, your employees can help you minimize the risks of bad publicity and maximize media mileage on good publicity.

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Fresh Ideas from the Experts

Sometimes, business managers tend to overlook the attitudinal and self-development needs of their employees. There are times when you simply have to infuse fresh ideas into your workforce. It does not have to be a specific skill. It can be something motivational or something that can shift their mindset towards a more positive and productive outlook. To make it look less imposing, it might be a good idea to tap external resource speakers to share their expertise with your employee force.

fresh ideas The most difficult part of this exercise is choosing what topic to cover and who to invite to speak to your workforce. This is a matter that is best discussed with your human resource managers and your business unit managers. Find out what attitudinal issues are present and come up with a common ground on what topic would best address these issues. You can also have an employee engagement activity to find out what your employees feel would be of best value to them. Find out what they are interested in learning about or who they want to hear the fresh ideas from. In the end, your employees will appreciate all the effort you are exerting to help them improve themselves.

Alternatively, you can find out if there are popular motivational speakers in your area who can be invited for a session to share fresh ideas with your employees. It is not uncommon for motivational speakers to go on tours and hop from one speaking engagement to another. You have to be prepared though because the schedules of these speakers are often hectic. You might want to inquire way ahead of time to increase your chances of being squeezed into a particular speaker’s tour schedule.

Whatever way you choose to pick your speaker, you have to make sure that the speaker you are inviting has something relevant and substantial to offer to your employees. You are likely to spend a small amount for this kind of an employee activity. And you want your employees to pick up as much as they could from the speaker you are inviting. Consider this as a small investment towards increasing your employees’ competencies and motivating them to do more for your company.

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Protecting Yields with Sound Investment Management

Getting huge amounts of money in your investment options will not be of much use if you do not have the right money management skills. As investments involve risks and opportunities, you need to practice sound investment management in order to protect your yields and increase your portfolio’s growth potential. Businesses would be wise to have their own finance or investment department overseeing their investments. This could be an internal team or an external group of consultants. For individuals, this could be a financial adviser or a personal investment manager. Either way, these finance experts can help maximize gains and minimize risks in any investment undertaking.

investment managementInvestment management involves balancing risks versus potential
yield and aligning these with the investor’s financial goals.

Not every investment that promises the highest yields is the best for every investor. Often, those that offer the highest yields also carry the highest risk. In this case, an investor who does not have much by way of available funds might not be wise to choose this type of an investment. Likewise, an investment instrument that gives the highest yield in 20 years might not augur well with an investor who would want to reap investment gains over the short term. It is the investment manager’s task to reconcile these factors to provide the best possible portfolio setup for the investor.

There are different investment instruments that you can include in your portfolio. It is always recommended to have a mix of products that offer you a range of yield potential. This allows you to manage your risks so that any loss in one particular instrument can be countered by another instrument in your portfolio. It is important for you to understand such risks right at the onset so that you can plan your asset allocation properly. It is also recommended to have a portfolio review periodically. This will allow the investor and his investment manager to make the necessary adjustments to take advantage of new opportunities or to address upcoming risks.

While it is understandable that you will have to pay your investment manager, your relationship with him should be that of a partnership. You have to find someone who can be trusted to look out for your interest as he takes care of your investment management needs. But, even if you find a competent professional to handle your investments for you, do not take a step back and leave everything to him. You still have to be in control of your portfolio. You should still be the one to make the investment decisions based on your advisor’s recommendations. This is the only way through which you can maximize your investment growth potential.

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Adamr – FreeDigitalPhotos.Net

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Developing a Building Maintenance Team

For companies involved in properties, facilities and buildings, developing a team that will monitor and maintain your assets is very crucial. There are different areas in building maintenance that can be easily overlooked unless a well-planned program is developed and a team is organized to execute it. As opposed to what others think, cleaning and repairs are not the only things that are required here, buildings and facilities must also be kept safe from inside and outside hazards. If your team has no building maintenance training, they might be missing out on the important details of their job.

building maintenance

A building maintenance team must be headed by a coordinator to oversee the strict implementation of your company’s maintenance program. He or she will be the one to choose or hire and manage his maintenance team. The coordinator will also be responsible for assigning tasks to each of the members and he or she may develop necessary sub-teams to enhance their sense of responsibility and accountability. Your maintenance coordinator must also be able to clearly define these tasks and delegate them to his respective members accordingly. The whole team may undergo training on building maintenance to improve their skills and mastery of the fields they are assigned to. With proper training, they will be able to provide professional service to reduce the risks of accidents and hazards. Additionally, you will also enhance your property’s safety, quality and functionality.

Still property or building maintenance is not only planning and execution of your program. You have to monitor and assess your team to learn about the effectiveness and other areas that needs improvement. Operational tasks also need to be evaluated randomly or as scheduled for the management to come up with appropriate assessment for the team and the program implemented. Both the building maintenance team and the company need to keep track of the scheduled maintenance jobs, apply random tests and create an emergency plan. With proper training and experience, your building maintenance team will be able to adjust to the changing needs and evolving requirements of the company, the building’s occupants as well as the governing statues in your area.

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Anusorn – FreeDigitalPhotos.Net

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Why HR Software is So Important for Small Businesses

It’s no secret that small businesses are on the rise. Many entrepreneurs are striking out on their own with the “next big thing” – and many, through hard work, raw talent and some elbow grease, are succeeding in a big way. However, in order to be the Jobs or the Branson of the future, you’ll need to make managing your workforce part of your other small business commitments – which means making it as manageable as possible. That’s where HR software comes in – here are some reasons why HR software is so important for the budding entrepreneur.

HR software

It gets rid of unnecessary paperwork

There was once a time when all work was done by pens and paper. Form-filling was an arduous task and said forms often required duplicates. Changing and amending forms and employee details was often a long-winded task. HR software can get rid of the need for huge amounts of paperwork.

Can you afford a HR department?

HR departments can cost and bring negligible returns to those who run small businesses. The right software can help you keep employment decisions in your own hands without the need to rely upon a vast array of expensive workers to do most of the work for you. Most small businesses typically employ less than fifty people. This is still a lot of data, but HR software can help manage the data very effectively for such small numbers of employees.

HR Software = Analytics

Data, data, data. Yes, in case you haven’t realised, it’s all about data nowadays. Much like analytics programmes, HR software can help provide information regarding key performance indicators (KPIs). Like with most businesses, the numbers are all-important, and getting reliable information concerning staff turnover, absence analysis, productivity rates and many other metrics is now far easier. This can ultimately help you keep your payroll balanced, and provide core data for clients and shareholders.

Recruiting is made that bit easier

Developing and implementing recruitment campaigns can be prohibitively expensive. HR software can simplify pre-employment checks, allow applicants to apply online and reduce the incidence of duplicate data. What’s more, job adverts can be reproduced on many websites at far lower cost than using traditional media methods using HR software.

Greater employee freedom

Timesheets can easily be sent in by employees themselves without the need for HR to retrieve the data. Managing projects has also become easier, as employees can input the hours they’ve spent on a particular project. Sick days can also be self-certified, allowing departments to monitor an individual’s absences. Payslips can also be produced online.

All-in-all, this not only means less paperwork and 24/7 information retrieval, but also gives employees greater control over their own workload. A manager can see how a particular worker prioritises and manages their workload, and consequently see what makes that individual “tick”.

Integrating systems

Just because you have a new piece of payroll software, it doesn’t mean you have to change your current HR systems. HR software can easily be integrated to mesh with an existing system, or indeed work as a standalone system if configured properly.

It can provide a workflow “map”

Moving to an online HR solution has the advantage of capturing data effectively and efficiently. You can see who is doing what and when, and manage and appraise workloads accordingly. Work processes become apparent and easier to identify, and any problems can be spotted a lot earlier than by traditional systems. Such a “map” can also improve communication throughout an entire organisation.

Dipak Hemraj

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www.payglobal.com

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