5 Tips for Effective Time Management

Businessmen and women have very tough career paths. They have multiple priorities that pull them out in different directions at the same time. This is why it is very important that you work as efficiently and as hard as you can to achieve all that you have set out to accomplish. Being productive and being able to prioritize tasks properly is the key to succeeding with time management. How to do this? Here’s a quick guide to keep you right on track.

time management

Being productive and being able to prioritize tasks properly
is the key to succeeding with time management.

To do List – Some people wonder at the end of the day where the time went or have lost sense of time working on a task all day and realizing too late that something should have taken precedence. Having a to-do-list, whether it’s plain pen and paper version or via useful apps and software for you gadgets, can remind and alert you of urgent matters at hand.

Prioritize – unless you know what tasks are your priorities, your time management and to-do-list will not really help you do your job efficiently. You might be forgetting urgent matters while you work on low priority tasks all day. Start your week by getting a list of all your tasks and schedules and number them according to your priorities. You can add new tasks and renumber them at the end of each working day based on their urgency.

Control Email and Internet Use – emails are not urgent matters though sometimes they feel they need your attention ASAP. You are literally sapped out of your productiveness as you constantly feel the need to check for new emails. Check your email in the morning then wait until lunchtime to check again. At the end of the day, you should be well communicated while still having enough time for your other tasks.

Use Templates – if you have a business to attend to, you should not be wasting your time creating documents and communication letters from scratch. Save your reports, memo or letters as template and use it for your future paperwork of the same type. Soon you’ll have a template for different types of letter or documents at your disposal which can save you a lot of time when you need to make a new document.

Make use of your travel time – if you have a tablet or smartphone, you can discreetly do menial work while you commute to your office. Delete some emails or reply to some that needs your response. You may also proof read documents or review your to-do-list for the day or tomorrow. Travelling by car gives you limited movements but you can still make important calls or update your business and time management skills via podcasts on your gadgets or mobile devices.

Image Credit:
Renjith Krishnan – FreeDigitalPhotos.Net

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Time Management Myths That Keep You From Achieving Your Business Goals

Managing time and making sure that every minute of each work day is accounted for is believed to be the key to achieving business goals. There are, however, some time management myths that you should take note of. Shifting from these myths to a whole new perspective in managing your employees’ time will give your business the push it needs to get to your goals faster. It’s not all about racing against time. It’s all about making sure that your employees are maximizing their skills and talents and are performing optimally.

time management myths

These are just some of the time management myths that you should address immediately:

1. Multi-tasking gets more tasks done. This is one of the most common time management myths. Some people believe that doing several things simultaneously helps them accomplish more things. On the contrary, this practice gives you several projects that are half-done. Studies show that the brain actually works harder when shuffling between tasks. A more productive practice is to break your project into “digestible” chunks and completing each task before you switch to another task or project.

2. The more tasks you complete, the more productive you are. This only ensures quantity but not quality. There are some employees who actually gripe about why they do not get recognized for all the packed work days they have logged in. What they do not realize is that by cramming more tasks into their work days, they are putting too much strain on themselves to finish as many tasks as possible at all costs. A lot of people would agree that mistakes and work done haphazardly are magnified in the eyes of management. It is important that daily deliverables are clear for both the employee and his boss. This should involve all the tasks that can reasonably be completed within a given time period.

3. Sticking to your schedule is the trick to completing your projects. Organizational tools like calendars, to-do lists, and schedulers are helpful in more ways than one. But, these tools are counterproductive when they are not used properly. Fussing over calendar entries and obsessing over scheduled tasks are time wasters. These tools should serve as guides on what needs to be done. Employees will have to be flexible enough to deal with unavoidable unforeseen project delays. There should always be a contingency plan for such eventualities. Instead of worrying about not being on schedule, find out whether other tasks can be done in the meantime so that the delays will not affect the final project completion target date.

Image Credit:
Pakorn – FreeDigitalPhotos.Net

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