Tools For Keeping Track of Work Hours

How can the bosses know the log timing of remote work forces, their tasks, emails, office document image and more? Here are the tools that can help you to track your work forces spending time working and not wasting.

The time management tools automatically track all task requests, meeting requests, emails from specific contacts or all of them. It also helps to enable tracking on office documents to get a log of every time your workforce work on excel, word, and or PowerPoint documents with the time and names of the docs.

No need to worry to track the time your employees spend on their projects. Easily view the log in the timeline to track hours on projects for relative time sheet. This built-in tool helps make your time work for you. You can easily categorize journal entries and the features recorded in the address book.

Here’s the roundup of our tests of clock watching tools for all type of users:

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  • Effortless time tracking solution, available for the job performed in fragments, easy to sign up, add tasks and log hours
  • Simple and ease of use that improves employee productivity
  • Used on the website or downloaded to desktop or compatible with iPhone and Android phones
  • Pricing plan includes: $12 a month for five users and $39 a month for 20 users

Time Doctor

  • Simple way to track time with screenshot monitoring
  • Track time spent in meetings, working on breaks, get insights of your business
  • This software bills your clients accurately, improves profitability compatible with desktop, mobile and chrome app time tracking

Rescue time

  • Understand your daily time schedule, focused and be more productive
  • Securely runs in the background of computer and mobile device
  •  The tool gives an accurate picture, detailed reports and data based on the activit
  •  Set alerts, block distracting websites, time measurements and highlights of the day

Online Invoicing software

  • The online invoicing software like Invoicera can help you bill every minutes efficiently
  • The automated time tracking software takes away the worries and hassles of spreadsheets and billing disputes
  • Improve productivity with team time management
  • Transparent communication with clients and more

A tracker

  • Track time by just one touch
  • Create reports, view history, easy setup with advanced features
  • Minimal setup and more advanced features available

Eternity

  • Track time, track multiple hierarchical projects
  • Generate detailed reports, reports and charts, export data to excel and many more
  • Easily review and adjust log time

YaTimer:

  • Track tasks defined or arranged in groups by client or projects
  • Users can easily view the disproportional amount of billable time
  • Keep track of your time with a wide variety of timesheets

Time Planner

  • Generate powerful and updated reports powered by data driven business strategy
  • Track time, schedule more accurate projects to your workforce
  • Showcase the work team is doing
  • Invaluable tool that functions data, information and clear insight to tasks

Now Then

  • Accurately tracks the hours worked on your job, flat and simple way
  • Improve productivity with crisp, colorful, easy to identify misused item
  • Boost the productivity on scheduled basis

Conclusion:

What time tracking apps do you use? Like any other business software, timekeeping is the most important one. The tool is the solution to many business problems. Try out carefully the above tools and if they meet your needs for a month or two, roll the service out. Pick the one that you feel best.

Image source: Pexels

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Benefits of Online Timesheet Management for Businesses

Advancements in technology have enabled software developers to create programs that businesses can use to streamline processes making them more efficient and effective. One such software is the online timesheet management system that tracks business processes from attendance to productivity. This software has a multitude of benefits that can improve business processes.

online timesheet management

Convenience. Gone are the days when HR personnel would tackle piles of documents and go through hundreds of time cards just to check employee attendance. They don’t even have to deal with the tedious process of creating spreadsheets and tallying work hours. With online time management systems, employees can easily log in and out, even remotely. This makes it convenient for businesses to keep track of work hours and absences.

Flexible Monitoring. Different employees have different levels of accountability. An online time management system enables businesses to adjust the level of visibility for each employee. Employees may be required to just simply log in and out, provide screen captures, or submit custom reports.

Ease of Reporting. With an online time management system, reports can be created with great ease. The software can be used to compute for work hours, absence rates, overtime rates, and even track budget spend. Creating absenteeism reports, employee utilisation reports, project budget over time reports, and employee project matrix reports can be done promptly.

Track Productivity. More than just tracking attendance, a time management system allows businesses to track employee productivity. Employees can be required to note their progress in the project they are working on. This makes it easier to assess business productivity and even facilitate accurate billing of clients.

With an understanding of how beneficial online timesheet management systems are for your business, your next step is to find a reliable software provider that would meet your requirements. Timesheet Portal provides businesses with software that is easy to use and is flexible enough to suit your business needs. Since it was launched in January 2009, it has continued to grow and is now the software provider of over 250 companies across the globe. With such a software, you can do away with your paper-based system and make your business processes more efficient.


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Investing in Communications Training for All Employees

In any organization, interpersonal communication skills are highly important thus, communications training is essential. Employees have to communicate with each other and with their bosses and subordinates in order to coordinate their activities and facilitate productivity. There are different ways through which people communicate. Synching the way your employees communicate is an initiative that you should invest in. The effect of enhanced communications within and across departments will be more than worth the small amount of money you would spend on running a communications program for your employees.

communications training
The following are some of the communications training programs you can offer as part of your developmental plans:

Business writing and communications

This is the very basic communications training that you should have. Your employees should be equipped with the skills to express themselves verbally or in written form using the proper business language and tone. These skills are particularly useful in interoffice communications which include emails, memos, and reports.

Effective presentation

Some employees will have to be asked to present their reports in front of a group of fellow employees, managers, or perhaps the company’s key decision makers. In such situations, they need the skills to impress their audience, to effectively get their point across, and to get the response that they want from their audience. All these start with planning the presentation itself, from making an outline of salient points and organizing information to lead to the desired conclusion to rehearsing the delivery of the presentation. Proper training will teach your employees the basic elements of an effective presentation as well as the different techniques they can use to convince their audience about what they are presenting.

Crisis communications and media relations

Employees should also undergo training to prepare them for crisis situations involving the media. In these situations, employees should always be ready to communicate the company’s stand on the issues at hand. They should also be alert and vigilant about any potentially damaging publicity in mainstream media as well as in emerging media like the internet and social networking sites. Media training is not confined to only negative publicity. Corporate spokespersons and perhaps even the department heads and executives should learn how to get the most favorable response from the media during product launches and promotional events too. With the right media handling skills, your employees can help you minimize the risks of bad publicity and maximize media mileage on good publicity.

Image coutesy of Ambro at FreeDigitalPhotos.Net

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Creating a Welcoming and Supportive Working Environment

A positive working environment is the key to a successful workplace and an effective team. You want your employees to enjoy coming to work and achieving the team’s goals. A supportive and welcoming environment does not need to be a difficult feat. Here are some tips to creating a workplace that your employees appreciate.

Positive dialogue

positive dialogue

Allow your employees the opportunity to come to you if issues arise. They should respect you as their superior, but not be discouraged in coming to you. Creating an open forum, or open door policy will allow you to address issues immediately when they arise. Your staff should also expect that you would come to them with issues to address as well. Open and positive communication that attempts to create understanding and resolution will make your employees feel safe and supported.

Positive feedback

Open communication should also include positive feedback. Praise your employees in front of their peers. Positive communication among the team can instill a sense of achievement to your employees. It can also encourage others to strive for higher praise as well. Be supportive in public and give constructive criticism in private. If an employee must be reprimanded, or given constructive criticism, do this behind closed doors. In attempting to resolve an issue, provide a resolution and positive reinforcement.

Create a safe environment

Ensuring that your employees feel safe and well looked after includes having a hygienic and secure workplace that adheres to national standards. Overflowing bins, poor desk structuring and rubbish on the floor are just some of the things that could lead to a negative and unhealthy workplace. To know what your responsibilities are, consider contacting a legal specialist such as http://sinnamonlawyers.com.au.

Energetic atmosphere

Create a positive, fun, diverse atmosphere for your staff. Allow them opportunities to break up the workday; some work tasks can be boring and uninteresting. These tasks are achieved still because the rest far outweighs the not-so-good. A strict workplace may be for safety reasons, but maintaining an energetic workforce and atmosphere among staff can be the difference in work output and efficiency. If employees enjoy what they do and where they do it, the outcome for your organisation will be greater.

Welcome diversity

A supportive and welcoming environment is one where all people from any background can feel safe and understood. A diverse workforce is a great benefit for any organisation and can assist you in growing with your team. When people feel secure in their environment, they will work harder and enjoy what they do more freely.

Mentoring

mentoring

Create opportunities for your employees to connect. Give new employees the chance to get to know the workplace, the people, and what is expected. Cultures are learned, but having someone who has been around for a little while will instill a more positive outlook on a new employee. Invest in making every employee feel welcome. More veteran employees need support and opportunities for growth just as much as new employees.

A positive environment for your staff can be as simple as a smile, or a warm greeting each day. People respond to positivity. When the workplace is positive, subconsciously, employees will approach their work in the same way.

Image Credits:
StockImages – FreeDigitalPhotos.Net

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Make Driver Safety a Priority

Any business which has drivers out on the road on a regular basis needs to make driver safety a priority. Careless drivers are at risk of injuring others, racking up hundreds or even thousand dollars of damage, and destroying the credibility of your business. Anything that will help encourage and improve driver safety is a good investment.

driver safety
Here are a few tips.

1. Keep Vehicles Properly Maintained

Even a good driver may not be able to deal with a malfunctioning vehicle in time to prevent an accident. Have a regular maintenance schedule that you adhere to consistently. Check brakes, windshield wipers, tires and steering often. If any driver reports an issue with a vehicle, have it inspected as soon as possible before you send it back out on the road. Keeping up with regular maintenance may add some extra expense, but it’s far cheaper than paying for a whole new vehicle or skyrocketed insurance premiums after an accident.

2. Set and Enforce Driving Rules

Distractions can turn a good driver into a bad one, so make it a company rule that no cell phone use is allowed on the road. Depending on the scope of your company, you may be able to provide work phones to drivers on the road, letting them leave their personal cell phones behind altogether. This makes it easier to check up on drivers and ensure that they’re not using their phones behind the wheel. Make it very clear that this cell phone ban is mandatory. Enforce the rules the way you say you will, and it won’t be long before the entire company is on board with these new rules.

3. Consider a Driver Safety Program

It can be difficult to determine where exactly your drivers need to improve when you’re not out on the road with them every day. Consider implementing a program like Lytx, which uses a video recorder to track and assess driver behavior. These programs often offer real-time coaching, teaching drivers to self-monitor their behavior and change it before it results in a collision. LifeLine Ambulance co-founder Max Gorin began implementing the Lytx system in 2014, saying he anticipated an immediate change in driver behavior. Lytx and other similar driver safety systems are especially useful for large companies with more drivers than they can easily assess on an individual basis.

4. Offer Refresher Courses

Sometimes it’s just best to redo training if certain safety concerns keep popping up, like not using seat belts or driving too fast on icy roads. Reminding everyone of proper safety procedure and rules is sometimes all it takes to reduce incidents. These can be done as a rehash of all the rules every year or two, or you can have short meetings as needed to address specific issues.

5. Motivate Employees With Incentive Programs

One way to promote driver safety is by making it clear to everyone that driver safety is a priority. Create an incentive program where employees can receive bonuses for completing refresher courses on driver safety or earn raffle entries for being a safe driver every month. This not only rewards employees who are already keeping safety in mind, it encourages those who have gotten into the habit of slacking off a little bit. Keeping safety at the forefront of everyone’s minds with these programs is a great way to improve driver safety across the board.

Image Credits:
Stock Images – FreeDigitalPhotos.Net

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